How to Create a Google Calendar Invite in Minutes

Google Calendar invites make scheduling a breeze, and we’re here to help you get the most out of them. Whether you’re on desktop, mobile, or Gmail, creating an invite is quick and easy. We’ll walk you through adding event details, inviting guests, and even including a Google Meet link for virtual meetings.

Plus, you can set reminders so everyone stays on track. If you’re looking for more advanced features, we’ve got you covered with tips on setting up recurring events and using the “Suggested Times” tool to find the best meeting time slots. With our help, sending a Google Calendar  event invite will keep everyone organized and ensure your events run smoothly, whether for work or personal plans.

What is a Google Calendar Invite

A Google Calendar invite is a simple way to schedule events and send invitations and invites to other Google Calendar users. When you create a Google Calendar event invite, you add all the essential details - like the event's time, location, and description - and then send it out to your guests. The invite arrives via a Google Calendar invite email, where your guests can accept or decline, ensuring everyone stays on the same page.

Once you send the invite, Google automatically takes care of sending reminders to everyone. So, instead of relying on everyone to remember the meeting, you'll get an email notification to make sure no one forgets. You can easily create an invite in just a few clicks, and your guests will be able to see the details in their pop up window, including a Google Calendar invite link, to confirm or update their attendance.

Who Can Use Google Calendar Invites?

The great thing about a Google Calendar invite is that they're not limited to just Gmail users. You can send an invite to anyone, whether they're using a Gmail account or not. When you create an invite, you simply add the recipient's email address, and they’ll receive email notification of the invite - regardless of what email provider they use.

Even if your guests don’t have a Google Calendar account, they can still accept the invitation, or decline the invite through the email they receive. So, if you’re wondering how to send Google invites to someone without a Gmail address, it’s easy. They'll get the invite with all the event details, and they can respond with just a click. You can even embed Google Calendar in Notion.

How to Create Google Calendar Invite on Desktop

Creating an Google C invite on your desktop is quick and easy. Just follow these few steps below to create an invite and send it to your guests.

1. Open Google Calendar:

• Start by opening your web browser and going to Google Calendar at calendar.google.com. Make sure you’re logged into your Google account.

2. Click "Create" or the "+" button:

• On the left side of the screen, you’ll see a Create button or a "+" button if you're in the calendar view. Click that to start creating your event.

• This opens a new window where you can add all the event details.

3. Enter event details:

• Now, fill in the basics: the date, time, and the location. If you have additional information to include, you can add a description too.

• Don’t forget to double-check the time zone, especially if you’re scheduling across different locations. You can also set up reminders to notify your guests before the event begins.

4. Add guests:

• On the right side of the event window, you’ll see an option to add guests. Simply type in the email addresses of the people you want to invite. You can add as many as you like, just separate each address with a comma.

5. Send the invite:

• Once everything looks good, click Save at the top right.

• A pop-up will appear asking if you want to send invites to your guests. Go ahead and click Send, and your guests will receive an invite email with all the event details.

• From there, they can easily accept or decline the invitation straight from the email.

6. Track responses:

• After your guests have received their invites, you can keep an eye on their responses. In your Google Calendar, you’ll be able to see who has accepted, declined, or not yet responded to your invite. If your plans change, you can cancel a meeting in google calendar.

How to Create a Google Calendar Event Invite on Mobile

Creating a Google Calendar event on your phone is quick, Whether you're organizing a Google Calendar event invite or just scheduling a casual event as a Google Calendar user, you can manage everything directly from your mobile device. Here’s how you can do it:

1. Open the Google Calendar App:

• First, open Google Calendar on your mobile. Make sure you're signed in with your Google account. If you don’t have it yet, it’s available for download in the Google Play Store or App Store.

2. Tap the "+" Button:

• In the bottom-right corner, hit the "+" icon to create a new event. This will open up a window where you can fill in all the details of your Google Calendar event invite.

3. Enter Event Details:

• Add the essentials -  location, date, and time. You can also add a short description to help your guests know what the event is about.
• Don’t forget to set up reminders so your guests get notified before the event begins.

4. Add Guests:

• To add guests to your Google Calendar, simply enter their email addresses in the Add People section. You can add as many as you like - just separate their emails with commas.
• You can also adjust guest permissions to let them modify the event or invite others.
• Once added, your guests will receive an invite email with all the details and the option to RSVP.

5. Send the Invite:

• After reviewing everything, tap Save. A prompt will ask if you want to send the Google Calendar invite to your guests. Just hit Send, and your invite will be sent via email.

• The invite email will contain all the event details, including a link to RSVP.

6. Editing the Invite:

• Need to make a change? Just tap on the event, hit the pencil icon to edit, and make any necessary adjustments.
• Once you’re done, tap Save again, and you’ll be asked if you want to send the updated invite to your guests.

Create a Google Calendar Invite from Gmail

If you're looking for a quick and easy way to schedule upcoming events with a Google Calendar event invite without leaving your Gmail inbox, you're in the right place. Here's a simple step-by-step guide to help you create a calendar invite Google style, directly from Gmail:

1. Open Gmail:

• First, make sure you're signed in to your Google account and open Gmail. You'll need to be logged in to send an invite.

2. Compose a new email:

• Hit the Compose button to start a new email. Fill in your recipient’s email address as usual.
• Add your subject line and any message you want to include in the body of the email.

3. Click on the calendar icon:

• Look for the Google Calendar icon in the email toolbar at the bottom. Clicking on it will open the Google Calendar event invite creation window.

4. Enter event details:

• Now you can add all the event details: location, date, and time. You can even set reminders so everyone gets a heads-up before the event.

5. Guests:

• In the guest list, type in the email addresses of the people you want to invite. You can add as many guests as you need by separating their emails with commas.
• If you want, you can adjust guest permissions, such as whether guests can modify the event or invite others.

6. Send the invite:

• Once you've filled everything out, hit Save to create the event. Then, click Send on the email to send out your invite email. Your guests will receive an email with the invite link, where they can RSVP directly.

7. Track responses:

• As your guests respond, you’ll be able to see whether they’ve accepted, declined, or are still considering the invite. It's all tracked in your Google Calendar event.
  

Customize Google Calendar Invites

Google Calendar makes it simple to personalize your invites for all kinds of events. Whether you’re setting up recurring meetings, adding a video call link, or finding the best time for everyone, these features can save you time and hassle.

Set recurring invites

If you have a meeting that happens regularly, you can set it to repeat automatically:

          1. Create your event with all the details like the event title, time, and location.

          2. Set it to repeat by selecting the frequency that works best for you (daily, weekly, monthly, or custom).

          3. Add your guest list by typing in their emails.

          4. Save and send your invite to all guests with the recurring event details, they will receive a email notification.

Add video calls to invites

Adding a video call to your invite makes it easy for everyone to join the meeting from anywhere. Whether you use Google Meet or Zoom, here's how to add a video call link to an email invitation:

1. Create or edit your event:

• If you’re creating a new event or editing an existing one, open the event details to add a video call.

2. Add a video call link:

• If you're using Google Meet, simply click the "Add Google Meet video conferencing" button, and Google will generate a link for you. You can even share audio in Google Meet.

3. Send the invite:

• After adding the video link, type your guest list to the invite and click Send. Your guests will get an email with the link to join the video call.

Schedule with Suggested Times in Google Calendar

Struggling to find a time that works for everyone? Google Calendar’s Suggested Times feature is a game-changer. Here’s how you can make scheduling productive meetings even easier:

1. Create your event:

• Enter all the event details, including the title, location, and description.

2. Use suggested times:

• Click on the "Find a Time" tab. Google Calendar will show when your guests are available, making it easy to choose the best time for everyone.

• You can also manually adjust the time in the Google Calendar event invite link to fit everyone’s schedules.

3. Guests and invite:

• Once you’ve selected the perfect time, add guests to your invite and click Send to deliver the invite at the scheduled time.

Troubleshoot Google Calendar Invite Issues

Fix Google Calendar invite not sending

1. Permissions: Ensure you have the right permissions to send invites, especially on Google Workspace accounts.
2. Spam folder: Check if the Google Calendar event invites email ended up in spam. Ask guests to mark it as "Not Spam."
3. Incorrect email: Double-check the email addresses to avoid any typos that might prevent the invite from reaching your guests.

Resolve Guests Not Seeing Invites

          1. RSVP visibility: Make sure your event's visibility settings allow guests to see and RSVP.

          2. Email settings: Ensure Google Calendar event invites aren’t being filtered into spam.

          3. Time Zone mismatch: Verify the event’s time zone is correct, and ensure guests have their time zone set properly.

Conclusion

Creating and managing Google Calendar event invites is quick and easy, whether you're using a desktop, mobile, or Gmail. With just a few simple steps, you can add event details, invite guests, and set reminders. The versatility of Google Calendar makes it a great tool for both work and personal scheduling. 

Features like recurring events and adding Google Meet links make it even more convenient. And if you're looking for even more efficiency and organization, Bluedot integrates seamlessly with Google Meet, helping you schedule, record, and transcribe your meetings effortlessly. With Google Calendar and Bluedot, staying organized and on top of your meetings has never been easier.

FAQ

How to Send Google Calendar Invites to Non-Gmail Users?

To send a Google Calendar meeting invite, simply add the recipient’s email in the invite guests section. They’ll get the Google Calendar to add the event to invite and can add it to any calendar app.

How can I Edit or Cancel Google Calendar Invites?

To edit the Google Calendar invites, click the pencil icon on the event and make the necessary changes. To cancel, click Delete and choose to notify guests.

Why Google Calendar Invites Don’t Show Up?

Check if the invite is in the spam folder, confirm the time zone, or ensure the calendar is synced properly.

Can I add Google Calendar Invites to Other Calendars?

Guests can add invites to other calendars via the ICS file or the Google Calendar invite link.